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HR / Office Manager MCAN

Ref : JRQ$202-22964

Toronto

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Job description

Murex is a recognized global leader in software development for trading, risk management and processing. Every day banks, asset managers, corporations and utilities, across the world, rely on Murex people and Murex solutions to support their capital markets activities. Our motto “pioneering again” sums it all up: since its creation, Murex has reinvented itself time and again to adapt to capital markets revolutions – each time offering innovative software solutions to the industry.

Over 2200 specialists are located across our 17 offices: Beijing, Beirut, Dubai, Dublin, Hong Kong, London, Luxembourg, Moscow, New York, Paris, Sao Paulo, Santiago, Seoul, Singapore, Sydney, Tokyo, and Toronto.

Why join us: Murex is looking for a dynamic HR Office Manager to join the Office Management and HR team to support our office in Canada. The HR Office Manager will provide support for office management, events, recruitment, onboarding, payroll, training, benefits administration, offboarding, employee relations, and other related projects and tasks.

Your responsibilities:

HR

  • Manage day to day support operations (responding to employee questions, employee verification request, vacation and sick day, etc.)
  • Administer onboarding activities including auditing paperwork, process, and welcoming new hires with employee overview and benefits presentation
  • Assist with the onboarding process for all employees including coordinating training sessions, input data into the HRIS system, and create personnel file
  • Manage employee information changes (transfers, promotions, demotions, termination, etc.) payroll, and benefits updates in the appropriate systems
  • Assisting the HR department in creating streamline processes
  • Manage offboarding process for voluntary and involuntary terminations; offboarding checklist, exit interviews, and calculating PTO payout
  • Administer payroll and benefits; including registration and primary contact with vendors.
  • Assist in recruitment efforts; including reviewing resumes and conducting phone screens, attending career fairs, scheduling interviews, etc.

Office Management

  • Manage daily operations of the office with maximum efficiency
  • Provide administrative support for the office; including ordering supplies, restocking kitchen and pantry; serve as the liaison for office vendors and maintenance for any facility issues, repairs or inquiries
  • Coordinate travel arrangements
  • Organize events and functions
  • Schedule, coordinate and provide clerical support including greeting guests and maintain a tidy and clean environment at the front desk and office rooms.
  • Manage expenses, billing and invoicing
  • Work closely with Office Management and HR team in NYC
  • Participate in projects as assigned

To be successful in this role:

  • Bachelor’s degree in a related field
  • 3+ years in HR or Office Management
  • Strong project management and excellent communication skills
  • Excellent organizational, problem solving/judgment skills, ability to handle confidential material and have high level of attention to detail